Procurement of Cleaning Services for the Joint Administration of Finland’s representations in Brussels

the procurement of Cleaning Services for the Joint Administration of Finland’s representations in Brussels (The Permanent Representation of Finland to the EU, Embassy of Finland and the Mission of Finland to NATO). The Joint Administration of Finland’s representations in Brussels (hereinafter referred to as ”the Customer” or “Contracting Authority”) requests your tenders for supplying Cleaning and Home Care service (hereinafter referred to as ”the Service”). The object of contract is the Permanent representation of Finland to the European Union/Embassy of Finland in Brussels as well as the Residences of the Permanent Representative of Finlande to the EU, the Ambassador of Finland, the Ambassador of Finland to the NATO, the Deputy Representative of Finlande to the EU and the Representative to the Political and Security Committee. Please refer to Annex 1 “Object of the contract” and Annex 2 "Task list Office cleaning". Partial tenders are not acceptable. Tender variants are not acceptable. The Customer selects one (1) supplier and concludes a contract with that supplier. The amount of services to be supplied is an estimate and does not form an obligation for the Customer to buy that amount of services.

1. Object, Joint administration of Finland’s representations 1.1) The Joint Administration of Finland’s representations in Brussels is providing the administrative services for the three Finnish diplomatic Missions in Brussels/Belgium. The Permanent Representation to the EU represents Finland in negotiations that take place in the Council of the European Union. The Embassy of Finland represents Finland in Belgium and offers its services to all the Finnish people in Belgium. 1.2) Office area: 3000 sqm. There are 120 persons working in the Permanent Representation/Embassy daily, the pro-vider for cleaning services needs to assess the need of cleaning materials according to that information. 1.3.) Cleaning Time: 8 hours 5 times a week / cleaning and maintenance of facilities should be carried out at 8:30-16:45 on weekdays (Monday to Friday) as mentioned in annex 2 (Task list Office cleaning) 2. Object, Residence of the Permanent Representative to the EU 2.1) Ambassador’s residence: 500 sqm 2.2) Cleaning Time: cleaning 5 hours 5 times a week should be carried out at 8:30-16:45 on weekdays (Monday to Friday) and as agreed. 3. Object, Residence of the Ambassador 3.1) Ambassador's residence: 300 sqm 3.2) Cleaning Time: cleaning 4,5 hours twice a week and garment maintenance 3 hours twice a week should be carried out at 8:30-16:45 on weekdays (Monday to Friday) and as agreed. 4. Object, Residence of the Ambassador of NATO 4.1) Ambassador’s residence 300 sqm 4.2) Cleaning time: 3 hours twice a week should be carried out at 8:30-16:45 on weekdays (Monday to Friday) and as agreed. 5. Object, Residence of the Deputy Permanent Representative to the EU 5.1) Ambassador’s residence: 300 sqm 5.2) Cleaning time: cleaning 5 hours once a week should be carried out at 8:30-16:45 on weekdays (Monday to Friday) and as agreed. 6. Object, Residence of the Permanent Representative to the PSC 6.1) Ambassador’s residence: 250 6.2) Cleaning time: cleaning 5 hours once a week should be carried out at 8:30-16:45 on weekdays (Monday to Friday) and as agreed