FINAVIA: Airport Operational Database (AODB) and billing solution for all Finavia airports

Finavia is looking to procure an Airport Operational Database (AODB) solution capable of capturing air traffic data used for operational management. Finavia, the Contracting Entity, aims to find a single AODB solution to meet the needs of Helsinki and 20 regional airports across Finland. The volume of operations varies significantly at different airports and seasons. This requires a modular software as a service based solution which can be adjusted in scope and functionality to meet the needs of each individual airport. One of Finavia's main strategical objectives is to increase efficiency in turnaround processes and reduce amount of manual work. Another strategical objective is to be data and cloud driven. The first phase of implementation is planned to begin in Q1/2022.

Finavia is looking to procure an Airport Operational Database (AODB) solution capable of capturing air traffic data used for operational management. Finavia, the Contracting Entity, aims to find a single AODB solution to meet the needs of Helsinki and 20 regional airports across Finland. The volume of operations varies significantly at different airports and seasons. This requires a modular software as a service based solution which can be adjusted in scope and functionality to meet the needs of each individual airport. One of Finavia's main strategical objectives is to increase efficiency in turnaround processes and reduce amount of manual work. Another strategical objective is to be data and cloud driven. Solution must be able to automatically process all the relevant data based on industry standards. This is prerequisite to enabling utilization of machine learning and advanced analytics for optimization and prediction. The procurement includes an option capable of billing aeronautical charges. It is not possible to offer only the Billing system. The selected Supplier will also provide ongoing system support services. The first phase of implementation is planned to begin in Q1/2022. The procurement documentation, including the draft Agreement, are available only against a duly filled-in and signed Non-Disclosure Undertaking. The NDU form is available in Tarjouspalvelu Supplier Portal for registered users. Registration to the Portal is free of charge. The participant shall send the filled-in and signed form to the Contracting Entity by email. Upon receipt of the duly signed NDU, the Contracting Entity provides a link to a secure download location, from where the Tenderer may download the material.

This procurement procedure will follow the preliminary schedule of deadlines to Candidates/Tenderers: 28.5.2021 - Questions concerning the procurement procedure and material by 16:00 Finnish time 4.6.2021 - Answers to questions concerning procurement procedure are published in Supplier portal 18.6.2021 - Submitting the Request to Participate by 16:00 Finnish time 30.6.2021 - Selection of the Tenderers published 30.6.2021 - Invitation to Negotiate is published 9.8.2021 - Negotiations start 8.10.2021 - Negotiations end 29.10.2021 - Final Invitation to Tender stage starts 12.11.2021 - Submitting questions concerning the Final Tenders by 16:00 Finnish time 19.11.2021 - Answers to questions concerning the Final Tenders are published in Supplier portal 30.11.2022 - Submitting the Tenders by 16:00 Finnish time 17.12.2022 - Procurement decision at the earliest The contract can be signed the earliest fourteen (14) days after the procurement decision. The Contracting Entity reserves the right to change the schedule. The change in the schedule can be affected by e.g. higher than expected needs for clarifications. In the first phase of the procurement Candidates are invited to submit their Request to Participate. Four (4) Candidates shall be selected as Tenderers. All selected Candidates must meet minimum requirements. If there are more than four (4) suitable Candidates who meet minimum requirements, the Candidates will be ranked by comparison points. In such a case, four (4) highest-scoring Candidates will be selected as tenderers for the negotiations. If there are two or more Candidates on the fourth position of the ranking with same amount of comparison points, they shall be selected as Tenderers. Awarding of comparison points is presented on Supplier portal. If there are four (4) or less suitable Candidates, all Candidates fulfilling the minimum requirements shall be selected for negotiations. The Contracting Entity will, after the selection of the Candidates, send an invitation to the first negotiation meeting to the selected Tenderers. The selected Tenderers are requested to submit comments regarding the draft documents before the negotiations. Negotiation agenda and procedure shall be instructed in the Invitation to Negotiate. In the first meeting the Tenderers are invited to provide feedback, comments and suggestions for possible improvement of the Invitation to Tender (at draft stage) documentation, scope (such as content and specifications of the devices to be procured and requirements, service levels and implementation of related services). If necessary, the Contracting Entity may request clarification of the feedback, comments and suggestions either in writing (including e-mail). The Contracting Entity may invite the Tenderers to several rounds of meetings. Negotiations are organized in two paraller phases. Phase 1: Technical, including Demos by the Tenderers Phase 2: Agreements Tenderer-specific negotiations may be conducted by online call system (Teams or similar) or at the Contracting Entity’s headquarters at Helsinki Airport, Finland. However, the Contracting Entity reserves the right to change the time, place, manner of participation, and form of negotiations. After completion of the negotiations, the Contracting Authority will draft a final Invitation to Tender and invite all selected Tenderers to submit their tenders, complying with the terms and conditions determined in the final Invitation to Tender. Candidates/Tenderers have the opportunity to ask questions at each stage of the Procurement. The Contracting authority thrives to provide answers as soon as possible after the deadline. The procurement documents are only available in English.