Archive Film Scanner

Finnish Broadcasting Company, later Yle, was looking for a new archive film scanner and related implementation and support, maintenance and development services. PRELIMINARY CALL FOR TENDERS The invitation to participate consisted of the following: - The preliminary call for tenders - Pre Appendix 1 General Project Description - Pre Appendix 2 Service Description (support, maintenance and development) - Pre Appendix 3 Requirements (tendering form) - Pre Appendix 4 Pricing template - Pre Appendix 5 Service Level Agreement - Pre Appendix 6 Agreement THE NEGOTIATION PROCEDURE All the candidates that meet the set requirements will be chosen to the negotiations. Requirements and selection criteria for the selection of candidates are described in this invitation to participate. The set minimum (mandatory) requirements are not negotiable. Yle may compare and select a preliminary tender without negotiation, if one or more of the preliminary tenders fulfill all the preliminary mandatory requirements. The procurement procedure was described in detail in the invitation to participate section "Additional information on the procurement procedure".

Yle has a large archive of old films that need to be digitised with original production quality. Yle will do the digitisation in-house. However, Yle’s current film scanner is soon obsolete. Therefore, Yle was procuring a new film scanner. The Tenderer was required to offer the following components and services: 1) Film scanner: Candidates must offer an archive film scanner that suits Yle’s needs and matches at minimum the mandatory requirements. The solution must include all needed hardware (excluding standard workstations and virtualizable servers), software, firmware, licences / user rights and similar. These must be included in the prices given in the pricing sheet. 2) Implementation: The Candidate is responsible for installing and configuring the archive film scanner. The Candidate works under Yle’s supervision and is responsible for giving training to Yle personnel. 3) Support, maintenance and development: The Candidate will be responsible for support, maintenance and development services. The detailed information was described in the appendices of the invitation to participate.