Finavia: Branded F&B outlet to Helsinki Airport - Concession Notice - Request to Participate

Finavia grants possession of business premises at the Schengen airside of Helsinki Airport, to Operator specializing in offering trendy and branded F&B atmosphere and F&B products. In our vision this branded F&B outlet provides passengers the “trendiest and coolest” place to enjoy high-quality refreshments and relax a little before heading onto their flights. The concept shall be recognizable and the concept as well as the products shall appeal especially to the “next gen” (millennials and gen z) passengers of Helsinki Airport. The unit shall be open to all potential customers during the joint opening hours of the commercial services at the airport. The unit shall offer high-quality food and beverages products that are suitable for eat-in but also include the possibility of take away. Whenever the unit is seen, it invites the customer to enjoy a moment at Helsinki Airport in a beautifully designed and unique space that embodies a world of stylish design and friendly service, which stands for "the best of the best". Finavia’s vision is to offer world-class services for air passengers and airlines. At the heart of our strategy is the development of Helsinki Airport. World class customer experience will distinguish us from our competitors. Our customer promise “for smooth travelling” underlines the vision and kept by actions lead by customer experience pillars: GIFT OF TIME "I have time to do the things I like" CONFIDENCE "I have a feeling that I am on top of things" REFRESHED "I feel good - body, mind and soul" FINNISH EXPERIENCE "I experience something unique".

Finavia grants possession of business premises at the Schengen airside of Helsinki Airport, to Operator specializing in offering trendy and branded F&B atmosphere and F&B products. In our vision this branded F&B outlet provides passengers the “trendiest and coolest” place to enjoy high-quality refreshments and relax a little before heading onto their flights. Branded concept refers to a concept that is familiar and well-known to passengers of Helsinki Airport from downtown market. The concept shall be recognizable and the concept as well as the products shall appeal especially to the “next gen” (millennials and gen z) passengers of Helsinki Airport. The unit is located in the “upstairs” of Schengen terminal and it has a unique outdoor terrace for passengers to enjoy their drinks and snacks in. The unit requires a unique, high-end design with high-quality natural interior surface materials and look&feel. The product portfolio of the unit shall be easy to comprehend and it is strongly communicating trendy and cool option for passengers to enjoy their time in. The unit shall offer a well-defined, inviting selection of competitively priced food items as well as, hot beverages and other refreshments as specified in the procurement documentation. Alcoholic beverages may be offered in the unit, but Finavia is not looking for a concept that is a bar or a pub. As take-away products bought either in combinations or separately will form some amount of sales in the airport, tenderer shall show high competence, creativity and understanding in selecting the right products, product combinations and practical product packages for both eat-in and take-away. A skilled and dedicated staff creates a pleasant ambience. Excellent customer service is one of the key objectives, for which it is salient that the opening hours of all the premises of the airport are unified. Finavia shall be entitled to determine the opening hours towards this objective from time to time, and separate seasonal hours may apply. The duration of the concession shall be five (5) years. Premises will be leased so that the successful Tenderer, "Operator", pays the Airport an agreed percentage of turnover generated each month at Helsinki Airport, but at least a business plan based minimum collaboration fee (Minimum Annual Guarantee, MAG). The Unit: Ref. of floor plan: 3789 Size: approximately 219,5 m² (incl. terrace/balcony area) T2 Schengen airside The Collaboration Agreement will enter into force (Commencement day) May 2023 on estimation. The construction of the premises is planned to be conducted May-June 2023. The opening date is planned to be 1st of July 2023. Finavia reserves the right to schedule changes due to unforeseen events and issues - and will confirm dates one (1) month prior Commencement date and the date of opening the Unit. The visual and interior design and the furnishing as well as all technical plans must be approved by Finavia before start of construction. Tenderer shall commit to provide Finavia with required technical drawings of the concept.

In the negotiations round #1 participants go through together with Finavia the preliminary tender material provided by Finavia as well as the preliminary Tender criteria. The aim of the negotiation round #1 is to provide further information and clarification of the process itself for the tenderers before actually submitting any preliminary tenders. In the negotiations round #1 no tenders are expected to be submitted by the selected tenderers. For the negotiations round #2 the tenderers need to submit the preliminary tender by the deadline. In the negotiations round #2 the preliminary tender submitted by the tenderer is to be discussed further for both Finavia to understand the tenderers preliminary tender better as well as for the tenderer to understand the Finavia’s tender criteria better. Schedule (times are Helsinki times, dates are DD.MM.): 02.06.2022 - Questions concerning the procedure by 13:00 15.06.2023 - Submitting the Request to Participate by 13:00 16.06.2023 - Invitation to Negotiate and Preliminary Invitation to Tender, at earliest 20.06.2023 – Negotiations round #1 – Day 1 21.06.2023 – Negotiations round #1 – Day 2 08.09.2023 - Questions regarding the preliminary tender by 13:00 15.09.2023 - Questions, comments and preliminary tender submitted by 13:00 20.09.2023 – Negotiations round #2 – Day 1 21.09.2023 – Negotiations round #2 – Day 2 22.09.2023 – Negotiations round #2 – Day 3 22.09.2023 - Negotiations end (without separate notice) 27.09.2023 - Final Invitation to Tender is published, at earliest 13.10.2023 - Questions regarding the Final Invitation to Tender by 13:00 27.10.2023 - Final Tender submitted by 13:00 31.10.2023 - Procurement decision, at earliest 15.11.2023 - Signing of the Agreement, at earliest Finavia reserves the right to change the schedule. Candidates are responsible for submitting their participation, questions and Final Tenders in due time. In the first phase of the procurement, potential Candidates will be invited to participate. Based on the Requests to Participate, Candidates meeting the minimum requirements shall be invited to participate as Tenderers and invited to Negotiate. Tenderers selected to negotiate shall provide, together with a Preliminary Tender, preliminary plans of the Units for evaluation before the negotiations round #2. Tenderers are invited to provide feedback, comments and suggestions regarding the documentation. Finavia may invite the Tenderers to several rounds of meetings, if necessary. Negotiation agenda shall be instructed in the Invitation to Negotiate. Participants have the opportunity to ask questions at each stage. Tenderers are advised to consider that after the Procurement Decision has been made, agreements shall not be negotiated. Minor clarifications and additions to contact details and dates shall be made. Finavia sets suitability requirements to the Tenderers. Tenderer's own conditions and terms may not be included in any of the material it submits. Registration to Tarjouspalvelu supplier portal is free of charge. Registration is supported by Tarjouspalvelu support, which is to be contacted in any matter regarding registration, completing and/or submitting offers. To avoid confusion, Candidates are advised to register to Tarjouspalvelu using the company name and ID of the entity that shall sign the Agreement. The procurement documentation, including the Agreement, any security details and floor plans etc. are available only against a duly filled-in and signed NDU. The NDU form is available in Tarjouspalvelu for registered users. Upon receipt of the signed NDU, Finavia provides a link to a secure download location, from where the Tenderer may download the entire material. The signed NDU shall be sent to hankintapaallikot@finavia.fi with subject: "Branded F&B outlet to Helsinki Airport". The technical documentation is subject to change due to the nature of construction planning and processes.