Terrace renovation project of the Nordic Pavilion in Venice, Italy, and other additional works

The Ministry for Foreign Affairs of Finland (later refers also as “the Ministry” or “Contracting Authority”) invites the tenderers to submit their tender regarding Terrace renovation project of the Nordic Pavilion in Venice, Italy. The Nordic Pavilion in Venice is a concrete structure building jointly owned by Finland, Norway and Sweden and designed by the Norwegian architect Sverre Fehn. The building is originally from the 1960s (1962). The procurement of the terrace renovation of the Nordic Pavilion includes fixing the infiltration issues of the storage spaces on the back of the building. This will mainly include fixing the waterproofing on the terrace area and stairs, changing the tiling on the same area, removing the tiles on top of the wall, and fixing the concrete wall top. The Contracting Authority has commissioned the design phase of the terrace project from an external consultant. The design documents have been prepared and finalized. For the avoidance of doubt, the present procurement concerns the execution of the works only, and does not include design responsibility. The Contractor shall perform the works in accordance with the documents provided by the Contracting Authority. The renovation project will be carried out according to architectural and technical plans, prioritized as follows: - NP Terraces and Staircase Drawings - NP Terraces and Staircase - NP Terraces and Staircase time schedule (to be completed) The total value of all options shall not exceed 15 % of the estimated contract value of the original procurement. As a result of the procurement, the Contracting Authority will award the contract to one (1) contractor. The scope of the contract and desired quality level of the renovation project is determined in more detail in the annexes. Tenders shall be prepared in English. Partial tenders are not allowed. Variant tenders are not allowed. Parallel tenders are not allowed. Each tenderer shall submit one (1) tender. SITE VISIT NOTE. As a condition for the acceptance of a tender, the Contracting Authority requires that each tenderer has participated in a site visit in the Nordic Pavilion, Venice, Italy. As a condition for the acceptance of a tender, the Contracting Authority requires that each tenderer has participated in a site visit in the Nordic Pavilion, Venice, Italy. Tenderers intending to submit a tender in this procurement procedure shall register for the site visit. More detailed information about the registration is available in this invitation to tender. The visit will be arranged in September 2026. The Contracting authority will meet the registered tenderers at the Nordic Pavilion, Venice, Italy on Wednesday and Thursday, 16th-17th September 2026. A more detailed schedule and further instructions will be provided to the tenderers who have registered for the site visit.

OPTIONAL WORKS The Contracting Authority may order additional repair works related to the same building and which are identified during the renovation project (options/optional works). The optional works are technically connected to the main scope of works and concern the repair, maintenance, and improvement of existing structures of the Nordic Pavilion. The Contracting Authority may, at its sole discretion, order additional works related to the renovation and repair of the terrace of the Nordic Pavilion. The optional works are technically connected to the main scope of this procurement and concern the repair, maintenance and improvement of existing structures of the Pavilion. The Contractor shall note that the Contracting Authority is not obliged to order any of the optional works. The decision to exercise any option will be made separately by the Contracting Authority based on the results of further investigations, design work, available budget, and the overall needs of the Pavilion building. The exercise of any option shall be subject to the terms and conditions set out in the agreement (see Annex 2). The Contracting Authority shall notify the constructor in writing of its decision to exercise any such option, no later than 31 December 2027. If the Contracting Authority decides to exercise any of the options (1-3), the Contracting Authority will request a more detailed specific offer from the selected contractor regarding the implementation of the option at hand. Based on the offer that the Contracting Authority receives from the contractor, the Contracting Authority will decide whether to procure the services covered by the option from the contractor or to initiate a new procurement procedure.

Corrected a typographical error regarding the budget for the procurement and the registration deadline for the site visit. The background information on the contract, attached to the call for tenders, has been updated.