LIMS Laboratory Information Management system (LABBIS)

THE OBJECT OF THE PROCUREMENT The object of the procurement is a ready-made LIMS system. The system to be procured is aimed to replace the current system. The LIMS system shall be on-premises software. The estimated life cycle of the system is 20 years. In addition to the LIMS system, the procurement consists of: - Quality management functionalities - Maintenance and support of the system, including its plug-in functionalities - If necessary, system configuration - If necessary, small-scale development work aimed at improving the level of system usability In the laboratory, information is gathered and produced from, among other things, samples, analyses, methods, equipment, as well as operational planning, competency development planning, quality assurance and reporting. Information is also collected to a limited extent about customer relationships. LIMS (Laboratory Information Management System) and quality management functionalities are used to manage this data, taking into account data quality, traceability, availability and data security. The aim is for the system to be available to approx. 800 Finnish Customs users, including the Customs Offices Department employees engaged in customs supervision tasks. The Customs Laboratory has about 70 users using the whole system. In practice, 80 % of the 70 Customs Laboratory users (using the whole system) will use LIMS simultaneously. Of the remaining 730 Customs users (using only parts of the system), around 10 % use the system simultaneously, making a total of about 130 concurrent users (80% x 70 + 10% x 730) The system shall support the above number of users. This procurement will be tendered using negotiated procedure due to the complexity of the procurement object. The goal is a long-term collaboration and a multi-year contract period. The procurement entity aims to conclude an implementation agreement, a maintenance agreement and a security agreement with the selected supplier. The implementation agreement is concluded from the beginning of the agreement period and applies during the implementation phase until all contractual obligations related to the implementation phase have been fulfilled. The maintenance agreement enters into force when the first version of the system has been successfully deployed into production use and is valid until further notice. Thus, both the implementation agreement and the maintenance agreement will apply simultaneously during the implementation phase. The security agreement is concluded from the beginning of the agreement period and is valid until further notice. More precise length of the contracts and terms of termination will be specified in the negotiations The object of the procurement is described in more detail in this invitation to participate and its annexes, particularly in annex "Description of the procurement object". LIMITATIONS OF THE PROCUREMENT The platform solutions (e.g. application servers, database servers and their platform) needed by this application is not included in this procurement. ADDITIONAL PROCUREMENT RIGHT (OPTION) The procurement unit reserves an additional procurement right (option) for training services related to the program including its plug ins. The training services will be specified in more detail in the negotiations.

The procurement has not been divided into parts, because in terms of necessary changes, compatibility, possible development, and actual use of the procured software, it is justified that the entire system and its maintenance come from the same supplier. Splitting the procurement among several suppliers would also increase the administrative costs of the procurement contract unreasonably.

The procurement has not been divided into parts, because in terms of necessary changes, compatibility, possible development, training and actual use of the procured software, it is justified that the entire system and its maintenance come from the same supplier. Splitting the procurement among several suppliers would also increase the administrative costs of the procurement contract unreasonably.