Invitation to Market Dialogue (Joint Procurement) for a Bike Sharing System in Helsinki Metropolitan Area

We invite interested suppliers to during May 2026 participate in bilateral market dialogues concerning an upcoming joint procurement. The aim is to engage in an open discussion about the subject matter of the procurement, the market situation, and to gather market perspectives on the possible challenges prior to launching the actual tendering process. The new Bike Sharing System aims to provide a unified service for the Helsinki Metropolitan Area from 2028. The service to be procured includes not only the supply of city bikes and stations but also their maintenance and upkeep, bike relocation from one station to another, the transfer of bikes and possibly stations to storage, and storage during the months when the bike system is not in use, as well as IT system, and customer service throughout the entire Contract Period. The preparation of the procurement is being carried out in cooperation by the following contracting authorities: Metropolitan Area Transport Ltd and the cities of Espoo, Vantaa and Kauniainen. The final list of contracting authorities participating in the joint procurement will be specified during the preparation phase and confirmed before the launch of the tendering procedure. Participation in the market dialogue is not binding and does not oblige suppliers to participate in the forthcoming tendering process, nor does it affect the position of any tenderer in the competition. No joint dialogue conference will be held, but one-to-one meetings with relevant market parties and interested parties. The market dialogues will be held via Teams in week 21 Wednesday 20.5, Thursday 21.5. or in week 22 Wednesday 27.5., Thursday 28.5 or Friday 29.5. Registrations are requested by Monday, 11 May 2026 at 4:00 PM (EET) to the following addresses: anton.harkonen (at) kaupunkiliikenne.fi and eva.lodenius (at) kaupunkiliikenne.fi. Participants are kindly requested to title their registration as follows: “Registration to RFI of a Bike Sharing System in Helsinki Metropolitan Area – [Company Name]”. In the registration message, please indicate two (2) preferred 60-minute meeting time slots, along with the names and email addresses of the participants. Background material for the market dialogue will be provided to all registered participants prior to the meetings. After the meetings, participants will also have the opportunity to submit written feedback related to the material.