RFI: Media Preservation and Processing Solution

INVITATION TO MARKERT DIALOGUE With this RFI Yle invites interested suppliers to participate in the market dialogue held prior publishing the call for tenders (RFQ or RFP). In this RFI, Yle is looking to identify the solutions available in the market that could meet Yle’s needs. In the RFI process, Yle may schedule meetings with a few chosen suppliers. Yle is preparing a public procurement concerning a solution for media management, archiving, preservation and security. SHORT DESCRIPTION OF THE PROCUREMENT The planned procurement concerns a comprehensive solution for: * Long-term Preservation: Archiving and preserving media assets for the long term. * Asset Management and Security: Securely managing, storing, and enabling the retrieval of media assets. * Lifecycle and Metadata Management: Managing the content lifecycle and associated metadata. * System Integration: Seamlessly integrating with existing production and content management systems. * Data Integrity: Guaranteeing data availability, security, and compliance. You can also propose a solution that partly fits our procurement. The procurement is described in detail in the appendices of this RFI. HOW TO PARTICIPATE? Interested suppliers are invited to take part in the market dialogue by sending the response by email to tarjoukset.yle(at)yle.fi at latest by 5th of June 2026. In case you have any questions, please don’t hesitate to contact us. We look forward to your replies. We will review them as soon as they are received. Please include a description or additional appendices covering the following topics in your response: 1) Description of the solution you provide, including a description of which key features are included in your solution a. Description of the proposed solution b. Deployment models (cloud, on-premise, hybrid) c. Scalability and performance capabilities d. Metadata management and search capabilities 2) A short company presentation, including the size of the company in terms of revenue and number of employees. 3) Reference architecture view a. Integration Capabilities, APIs and integration methods 4) Experience with media production ecosystems 5) Description of your cyber security policies and continuity planning a. Data security measures (encryption, access control, auditing) b. Compliance with relevant regulations (e.g., GDPR) c. Certifications and standards 6) Delivery and Readiness a. Typical implementation timelines b. Migration approach and tooling c. Resource requirements from the customer Also we kindly ask you to answer questions in Appendix 3 Questions: Media Preservation and Processing Solution We invite an open discussion and would appreciate your vision for building a solution. Please include different alternatives, any other possibilities, or any potential risks that might interfere with our vision. Yle may invite selected suppliers to bilateral meetings during weeks 21–25/2026. We’ll thrive to send the invitations by early June 2026 at the latest. Appendices RFI, Media storage solution for archiving, preservation, and security Appendix 1 Architecture: Media Preservation and Processing Solution Appendix 2 Use cases: Media Preservation and Processing Solution Appendix 3 Questions: Media Preservation and Processing Solution

NOTE: With this EU Prior information notice Yle is not asking for offers. Also, it is not necessary for a supplier to participate in the market dialogue in order to later participate in the procurement procedure. Neither does participation in the market dialogue bind the supplier to participate in the procurement procedure. The purpose of this RFI is to collect information from the market and inform companies of the upcoming procurement. With this RFI you are invited to take part in the market dialogue. The description and object of the RFI are preliminary and Yle will specify the needs and objectives of the procurement in the final invitation to tender. Yle will treat responses to RFI as confidential and all material provided for the RFI will be kept confidential and only for Yle's internal use.