Mobility Management System for Haaga-Helia University of Applied Sciences

Haaga-Helia University of Applied Sciences seeks a comprehensive SaaS-based Mobility Management System to support the full lifecycle of international student, staff, and teacher exchanges. The solution must streamline all exchange-related processes—from marketing opportunities to application handling, selections, documentation, financial management, reporting, and partner institution coordination—while meeting the specific requirements of higher education mobility programs such as Erasmus+. The system shall provide integrated tools for application workflows, digital signatures, learning agreements, grant calculations, partner database management with EWP connectivity, dashboards for administrators and participants, analytics, and automated communications. It must support multiple user groups, enable efficient data management without duplication, and integrate with Haaga-Helia’s existing systems where applicable. The supplier will deliver a fully functional, production-ready solution by autumn 2026, including implementation, documentation, training, data migration, and required integrations, in accordance with defined security, data protection, and service level requirements. The Agreement is valid 2 years from the signing of the Agreement, after which the Agreement continues as valid until further notice. Object of the procurement is described in more detail on Annex A1 Description fot the procurement.

According to the assessment of the contracting authority, more than half of the value of the contract consists of compensation paid for the licences required to use the software product. Therefore, the main procurement category has been stated as goods.