Mobility Management System for Haaga-Helia University of Applied Sciences

This document is not a contract notice or a request for tenders, but a request for information for potential suppliers and request to participate in a market survey conducted by the Contracting Authority as referred to in Section 65 of the Act on Public Procurement and Concession Contracts. Thus, this notice does not request tenders. The process and schedule of the market survey are described in more detail below. The request does not obligate the Contracting Authority to carry out the actual procurement procedure. All information presented in this request is preliminary and indicative, and does not commit to any specific solution. Suppliers will not be paid any compensation for responding to the request or participating in the market survey. OBJECTIVES FOR THE SUBJECT OF THE PROCUREMENT Haaga-Helia University of Applied Sciences (also “Haaga-Helia” or “Contracting Authority”) is preparing a procurement, the subject of which is Mobility Management System for Haaga-Helia University of Applied Sciences. The objective is to acquire a SaaS-based off-the-shelf solution covering student and staff exchange processes. The goal of the Contracting Authority is to enter into a contractual relationship with a supplier who, based on their previous experience, is capable of delivering the system subject to the procurement and maintaining it, and is otherwise capable of fulfilling their contractual obligations throughout the contract period. The estimated validity period of the Agreement is 3 years from the signing of the Agreement, after which the Agreement continues as valid until further notice. Object of the procurement is described in more detail on Annex Description fot the procurement.

OBJECTIVES OF THE MARKET SURVEY As part of the preparation, the Contracting Authority is conducting a market survey as referred to in Section 65 of the Finnish Act on Public Procurement and Concession Contracts (1397/2016). The goal of the market survey is to inform suppliers about the plans and requirements for the upcoming procurement. Contracting Authority’s aim is to engage in dialogue with suppliers to ensure the procurement can be implemented in an appropriate way and that the request for tenders is clear and enables the submission of comparable tenders. The market survey will be carried out as a technical dialogue, in which the Contracting Authority sends the draft procurement documents to potential suppliers for comments. Attached to this message are the draft call for tenders and some of its appendices. We kindly ask you to review the material carefully and respond to the questions presented in Annex Q_A Form for the potential tenderers. Your responses will be utilized in the preparation of the procurement and in finalizing the call for tenders and its annexes. All responses will be processed confidentially. Information will not be shared with other suppliers without written consent permitting the release of such information as specified in the consent. PROCESS OF THE MARKET SURVEY The market survey is intended to be carried out as follows: 1. The Contracting Authority sends a draft of the call for tenders for comments. 2. The suppliers send their comments to the Contracting Authority by the deadline. 3. The Contracting Authority reviews the suppliers' comments and aims to take them into account in the preparation of the procurement and the finalization of the call for tenders. 4. The Contracting Authority concludes the market survey by publishing a contract notice and call for tenders with annexes regarding the procurement. The Contracting Authority may, if necessary, continue the market survey after the first round of comments. The language used in the market dialogue is English. Answers and comments can be send also in Finnish. PRELIMINARY SCHEDULE • Implementation of the market survey and finalization of the request for tenders: between 15 May and 12 January 2026. • Launching the tendering process and publishing the contract notice: by 20 January 2026. • Deadline for tenders: 19 February 2026. The more detailed schedule of the tendering process will be clarified at the moment the contract notice is published. Suppliers have the opportunity to present their comments on the schedule as part of the market survey. PARTICIPATION IN THE MARKET SURVEY A supplier interested in participating in the market survey shall indicate their interest in participating in the Supplier Portal (Tarjouspalvelu). In connection with the notification, the supplier must declare their own details (e.g. business secrets) as instructed later. Responding to the market dialogue does not bind a potential supplier and is not a prerequisite for participating in the actual tendering process later. Responding or failing to respond to the market dialogue does not affect the position of a potential supplier in the actual tendering process.