VR-Group: Integrated planning solution - Invitation to participate

The scope of the procurement is concerning Integrated Planning Solution. The Procurement also includes implementation and support services for the integrated planning solution (Hereinafter “Suunta” or “Solution”). Also, procured services includes, but are not limited to following: • Software Service provided as COTS (Commercial Off-The-Shelf Software) with private cloud deployment, SaaS (Software as a Service) or a combination of these two, including all necessary licenses and software upgrades. • Delivery and Implementation Project • Integration Implementations required for system interoperability. • Migration services to ensure a successful transition. • Training Services (e.g. train-the-trainer) related to both implementation and effective use of the Solution. • Operational responsibilities in accordance with the provided Software Service, including: • Support and maintenance • Monitoring and administration • Continuous services • Continuous system development • Expert Services, ordered separately as needed, to support the Solution lifecycle. VR seeks supplier who can demonstrate maturity and capability to deliver an integrated planning solution. The new Solution will replace the current crew planning system and the current transportation and rolling stock planning system. The scope of the procurement covers an Integrated Planning Solution mainly VR's Railway Logistics and Long-Distance traffic business. However, the Solution may also be used in other business areas and VR Group entities. The preliminary description of the procurement is described in more detail in Annex 1 "Preliminary Description of Integrated Planning Solution". The subject of procurement is preliminary, and it will be specified during the procurement procedure. All requirements for the procurement, as well as the contract terms, will be defined during the procurement procedure. Requirements will be specified during the negotiation phase and the final requirements regarding the whole procurement will be described in the final invitation to tender.

The fixed agreement period is four (4) years from the date of signing the agreement. After the fixed period the agreement shall remain valid until further notice. The Finnish Act on Procurements and Concession Contracts of Entities Operating in the Water and Energy Supply, Transport and Postal Services Sector 1398/2016 (later "Act on Procurement Contracts in the Utilities Sector") applies to the procurement. The procurement will be carried out by means of negotiated procedure. The estimated value of the procurement exceeds the EU threshold. The estimated value of the procurement is described elsewhere in the procurement documents. The scope of the procurement covers an Integrated Planning Solution mainly VR's Railway Logistics and Long-Distance traffic business. However, the Solution may also be used in other business areas and VR Group entities. VR Group consists legal entities in Finland, Sweden (In Sweden VR Sverige AB and VR Snabbtåg Sverige AB) and Latvia (VR Services Latvia SIA). The solution needs to cover operations in Finland and Sweden, and it must be easily extendable to other countries and potential future business areas, if necessary. This procurement is made for all legal entities under VR Group, i.e. VR-Group Plc and all its group companies. In case new VR Group entities would be established, the procured solution must be possible to take into use in also such entities. For the sake of clarity, the entities in which the procured Solution will be deployed, will be specified during the negotiation phase and/or the agreement period. This procurement is a joint procurement of VR-Group Plc and VR Snabbtåg Sverige AB as referred to in Article 57 point 4 of the Utilities Directive (25/2014/EU), section 32 subsection 3 of the Finnish Act on Procurement Contracts in the Utilities Sector (1398/2016) and chapter 7, sections 9, 12, 13 and 14 of the Swedish Act on Procurement in the Utilities Sectors (2016:1146). VR-Group Plc will conduct the procurement procedure on behalf of both VR-Group Plc and VR Snabbtåg Sverige AB. VR-Group Plc will be responsible for the entire procurement procedure including all stages of the procurement procedure and possible appeal and rectification procedures. All of these processes will be entirely conducted according to Finnish law according to applicable legislation. The Finnish Act on Procurement Contracts in the Utilities Sector (1398/2016) is applied to the procurement. For the avoidance of doubt, the procurement is made for all legal entities under VR Group, i.e. VR-Group Plc and all its group companies. VR-Group Plc and VR Snabbtåg Sverige AB have been mentioned specifically here due to procurement law reasons, but the procurement as such coverers all legal entities under VR Group as described also elsewhere in the procurement notice documents.