Invitation to Participate: Pharmacy Automation System (Warehouse, Inventory and Internal Logistics)

HUS Group (hereinafter referred also as "HUS" or “Contracting Authority”) requests Candidates to submit a Request to Participate for a procurement of Pharmacy Warehouse Automation System and related services therein. The system shall include automation of HUS Pharmacy Warehouse, Inventory and Internal Logistics. The object of the procurement is a comprehensive inventory automation solution. The system as well as all the related services specified as the object of this procurement shall be hereinafter referred to as “System”. OBJECT The purpose of the System is to automate the management, storage, and pickup of pharmaceutical supplies. The storage and collection of medicines will be carried out by a control system that receives orders from the pharmacy's ERP system, directs the picking and delivery of orders, monitors product inventory levels, and reports them to the ERP system. The System must function seamlessly as part of the pharmaceutical supply and its operational processes. including, for example: - Storage automation systems - Conveyor systems including pallet lift and box lifting systems - Control systems The System to be procured will be installed at the Contracting Authority's facilities in Helsinki. AIM OF THE PROCUREMENT The aim of the procurement is to maximize the automation of storage and collection of packages, minimize picking errors, sort collections according to delivery routes to dispatch areas, and enable the automatic transfer of incoming goods as pallets from the terminal area of the service yard to the pharmaceutical warehouse. The pharmacy receives deliveries of medicines from wholesalers in the form of several dozen pallets every weekday. Additionally, the aim is to transfer manufactured medicines from the cleanroom of pharmaceutical production to the pharmaceutical warehouse for storage at different temperatures. In this context, the warehouse automation refers to an automatic device used for the storage and distribution of medicines, capable of storing a large number of packages within the device relative to the floor space required by the device, and collecting product packages based on given requests. The Contracting Authority seeks a solution where picking is swift and malfunction of a single device does not cause significant disruptions to the unit's operations. The system as a whole must take into account logistical needs. INSTALLATION The Supplier is responsible for installing the System in the premises in cooperation with the contractor of the new building. When positioning the devices, the Supplier must take into account the passageways in the warehouse and the structural columns of the building. Collaboration with the contractor during the construction phase is required, including planning the placement of the System and discussing inlets and other facilitative details with the contractor. SCHEDULE The Contract will be signed in the first quarter of 2026. After the supplier selection, the Supplier, Contracting Authority and End User, and Constructor will prepare a project schedule that takes into account the installation schedules of the different parts of the procurement. The start of the installation work for the warehouse automation will be agreed upon with the builder. Commissioning tests and qualifications will be carried out with the user after the building is handed over.

The procurement is arranged in compliance with the Finnish Act on Public Procurements and Concession Contracts (1397/2016). The procurement procedure is Competitive Procedure with Negotiation. Interested Candidates may request to participate in the forthcoming negotiations by submitting their request to participate through the Supplier Portal. The requests must be submitted in Finnish or English. Any Candidate may participate independently or use sub-contractors. Group of Candidates may also form a consortium. In such a case, all members of consortium are juridically and economically responsible for the services and all members must fill in the ESPD form. In case of a consortium, one member shall be nominated as the Lead Company coordinating the tender and representing the Consortium in contractual terms. A maximum of three (3) Candidates will be selected for the procedure. Should there be less than three Candidates, all Candidates who meet the requirements shall be selected in the next stage. If there are more than three Candidates, the participants for the next stage will be selected on the basis of the criteria specified in this Invitation to Participate. After the selection of Candidates, HUS Group will conduct negotiations with all Candidates. After negotiations, the Call for Tenders will be submitted for the participants selected to the procedure. In the tender phase, tenders will be compared according to comparison criteria described in call for tenders. As a result of the procurement, HUS will award the contract to one (1) Supplier. RESERVATION: This Invitation to Participate as well as the Call for Tenders is conditional until the budget for the procurement is approved by HUS's governing bodies or the project's funding is otherwise secured. The Contracting Authority may suspend the procurement if the project's funding does not materialize as planned.

Need to clarify the reference requirement.

After clarifying the reference requirement, the procuring authority has evaluated that more time is needed for submitting an application.